Challenge
KYOVA Metropolitan Planning Organization was using spreadsheets, phone calls and emails to manage their TIP process. To further complicate things, their MPO covers three different states – Kentucky, Ohio, and West Virginia – meaning they had to coordinate with three state DOTs, who each had their own documents and processes.
This method for managing their TIP was time consuming, prone to human errors, and limited the amount of collaboration that could take place since data was not easily accessible.
They also needed to move quickly – the next TIP adoption was less than a year away.
Solution
KYOVA set out to find a software solution that would solve their challenges and be able to meet their time constraints. As part of their evaluation process, KYOVA contacted clients from each prospective vendor to ensure they were satisfied with the product and customer service. From this process, KYOVA eliminated the other firms and agreed that EcoInteractive was the right partner to solve this challenge. Other key criteria involved in determining the appropriate solution including finding a solution that would:
- Free up staff time
- Standardize data and reduce errors
- Organize their workflow
- Facilitate better communication with sponsors and the public
- Prepare required reports quickly
- Keep track of historical records and changes over time
The goal was to have the system live in time to support their 2024-2027 adoption in the summer of 2023. Starting the project in September, KYOVA was live by February 2023 with plenty of time to spare before the targeted adoption. The solution was able to meet all of their criteria, speeding up the TIP adoption process while reducing errors and improving collaboration.
Results
- Significant time savings – processing time went from weeks to hours
- Reducing in data entry errors and easier to find duplicate records.
- Better collaboration between planning partners with a format that is concise and accessible.
About EcoInteractive
EcoInteractive is the provider of ProjectTracker SaaS – the leading cloud-based software solution specifically designed for transportation planners’ needs. Its eTIP and eSTIP software help MPOs, DOTs and local transportation planners across 29 states transform transportation planning processes to drive greater efficiencies and collaboration, bring together internal and external stakeholders with integrated workflows, make better decisions with powerful integrated data, and deliver better planning outcomes in transparency and engagement.
