Capital Improvement Planning Software
Trusted by agencies nationwide, ProjectTracker is a secure, centralized platform that streamlines Capital Improvement Program development and coordination.
Managing multi-year Capital Improvement Plans across departments can be complex—data silos, manual tracking, and fragmented approvals often cause delays and confusion. ProjectTracker removes these barriers with a unified software solution designed for cities, counties, and state agencies overseeing infrastructure investments.
Get Your Day Back with ProjectTracker
- 50% less duplicate data entry
- 90% less time on public inquiries
- 65% less time creating reports
- 30% less time on financial constraints
Unify Stakeholders in One Collaborative Platform
When departments rely on separate spreadsheets, custom-built tools, or generic applications, collaboration and usability breaks down. ProjectTracker solves this by:
- Providing a secure, cloud-based portal that was intentionally built just for the public sector
- Centralizing communication and data in one platform
- Eliminating silos and improving visibility across teams
Speed Up Project Intake and Review
Email-driven workflows slow everything down. With ProjectTracker, you can:
- Submit new, amended, or carry-over projects directly into the CIP
- Review inline edits with visual highlights and summaries
- Get automated alerts when projects are updated
- Seamlessly move projects between planning stages—from initial intake to CIP inclusion, for example
Ensure Data Accuracy with Smart Validation
Mistakes and inconsistencies delay approvals and erode trust. ProjectTracker improves data quality with:
- Real-time spell check and required field prompts
- Automated alerts for missing or invalid entries
- Continuous validation to ensure clean data from the start
Coordinate Seamlessly Across Departments
Cross-department coordination shouldn’t rely on endless spreadsheets or scattered emails. ProjectTracker offers:
- Configurable workflows for project intake, updates, and review
- Controlled revision windows to manage when changes can occur
- Optional public review periods before finalizing the CIP
Track Every Change for Full Transparency
Tracking how plans evolve is essential for accountability. ProjectTracker supports this with:
- Complete project histories logging every edit and version
- Side-by-side comparisons of past and current project details
- Timestamped records tied to individual users
Visualize Projects with Integrated Mapping Tools
GIS should be part of the planning process—not a separate task. With ProjectTracker, you can:
- Upload and export shapefiles directly in the platform
- View projects on an interactive map
- Filter by location, priority, funding source, and more
Organize Documentation for Every Project Stage
Scattered files lead to missed deadlines and compliance risks. Stay organized with:
- Centralized document storage by project and plan year
- Smart tagging and versioning for quick document retrieval
- Reliable access to approvals, funding letters, and attachments
Generate Reports Quickly and Accurately
Manual reporting is time-consuming and error-prone. ProjectTracker simplifies it with:
- Pre-built report templates for capital planning needs
- Flexible export options including CSV and PDF
- Advanced data tools like API and Data Warehouse integrations
Engage the Public Through a Transparent Portal
Public engagement is key to successful infrastructure planning. ProjectTracker helps you deliver:
- A clean, user-friendly website with project maps and filters
- Built-in public comment tools for review periods
- Control over what information is shared and when
Ensure Both Compliance & Accessibility
ProjectTracker is built with security and inclusivity at its core:
- SOC 2-certified for rigorous data protection standards
- ADA-compliant interface to support accessibility for all users
- Role-based permissions to ensure access for planners, engineers, sponsors, and administrators with role-based data management capabilities
Customize Tools to Fit Your Planning Process
Every agency has unique planning needs—ProjectTracker adapts to yours. Available modules and configurations include:
- Custom forms, workflows, and reporting tools
- Modules for Project Prioritization, Delivery Tracking, and Needs Assessment
- Integration with FMIS, expanded GIS features, and DOT data imports
- API and Data Warehouse support for cross-platform analytics
